As I mentioned in my last post, last year we moved the business accounts for edgeofmyseat.com from Quickbooks to Xero. I’ve been asked for my opinions of Xero a few times recently and so thought I’d write this up here and it may be useful to others.

正如我在上 一篇 文章中提到的 ，去年，我們將edgeofmyseat.com的企業(yè)帳戶從Quickbooks遷移到了Xero 。 最近幾次有人詢問我對Xero的意見，以為我會在這里寫下來，這可能對其他人有用。

為什么從Quickbooks移走 (Why move from Quickbooks)

Before discovering Xero.com I was already wanting to move our accounts out of Quickbooks. The reasons for this were:

在發(fā)現(xiàn)Xero.com之前，我已經(jīng)想將我們的帳戶移出Quickbooks。 原因如下：

• In the UK Quickbooks only runs on Windows, I run Linux and OS X, Drew runs OS X
• The copy of Quickbooks I had was out of date and I needed to upgrade, I didn’t want to pay a hefty upgrade fee for software that didn’t suit our needs
• Quickbooks was hard to understand if you don’t know accountancy terminology. I knew how to use it as I had been doing so for years but without investing a lot of time Drew didn’t really understand the day to day figures.

• 在英國，Quickbook僅在Windows上運行，我在Linux和OS X上運行，Drew在OS X上運行
• 我擁有的Quickbook的副本已過期，需要升級，我不想為不符合我們需求的軟件支付高昂的升級費用
• 如果您不了解會計術(shù)語，則很難理解Quickbook。 我知道如何使用它，就像多年來一樣，但是沒有花費很多時間，Drew并沒有真正了解日常數(shù)據(jù)。

我們的要求 (Our requirements)

The most important thing was that any new software needed to run at least on OS X. So both Drew and I could use it on our Macs, I was less worried about Linux as I need a Mac for work anyway (until the glorious day when a version of Photoshop is available for Linux, but that’s another story) however needing to run a Windows desktop just for the accounting software was a nuisance.

最重要的是，至少需要在OS X上運行任何新軟件。因此Drew和我都可以在Mac上使用它，因此我對Linux的擔(dān)心就減少了，因為無論如何我都需要Mac才能工作（直到輝煌的一天一個適用于Linux的Photoshop版本可用，但這是另外一回事了。但是，僅需要為會計軟件運行Windows桌面就很麻煩了。

Our day to day bookkeeping requirements are pretty straightforward – I send invoices, receive payments and spend money. We also need to track and reimburse a few expenses incurred by Drew and I – for example travel costs.

我們?nèi)粘５牟居浺蠓浅：唵唯C我發(fā)送發(fā)票，接收付款并花錢。 我們還需要跟蹤和償還德魯和我的一些費用，例如差旅費。

Ideally I wanted nice reports so that Drew could get a feel for day to day cashflow and budgets. I still intended to continue dealing with most of the financial side of the business but it was obviously important that both Directors of the company had a good overview on the finances.

理想情況下，我想要好的報告，以便Drew可以了解日常的現(xiàn)金流和預(yù)算。 我仍然打算繼續(xù)處理業(yè)務(wù)的大部分財務(wù)事宜，但是顯然，公司的兩位董事都必須對財務(wù)狀況有個很好的了解。

I needed to be able to easily see our VAT liability and create the VAT return each quarter without spending days preparing it.

我需要能夠輕松查看我們的增值稅負(fù)債，并在每個季度中創(chuàng)建增值稅申報表，而無需花費幾天的時間進(jìn)行準(zhǔn)備。

I needed to be able to export the accounts in a way that was satisfactory to our accountant at the end of the year.

我需要能夠以一種使我們的會計師在年底滿意的方式導(dǎo)出帳戶。

研究我們的選擇 (Researching our options)

The Mac financial software market is pretty limited. At the Mac Expo I saw a demo of MYOB which does run on OS X. It fulfilled most of the above points however was yet another untidy interface and a piece of software that required bookkeeping knowledge to be able to use. The main point in it’s favour over Quickbooks was that it would run on our Macs and so I was resigned to having to use that. As I started trying to set up our accounts in it, I quickly discovered how badly designed the interface was and started to wonder if there was a different way to deal with this.

Mac金融軟件市場非常有限。 在Mac Expo上，我看到了確實在OS X上運行的MYOB的演示。它滿足了上述大部分要求，但是還提供了另一個不整潔的界面和一個需要簿記知識才能使用的軟件。 與Quickbooks相比，它的主要優(yōu)點是它可以在我們的Mac上運行，因此我不得不使用它。 當(dāng)我開始嘗試在其中設(shè)置帳戶時，我很快發(fā)現(xiàn)界面的設(shè)計有多么糟糕，并開始懷疑是否有其他方法可以處理此問題。

It might seem odd that as a web development company I hadn’t, until this point, thought to look at web based software. It really hadn’t crossed my mind that there was a web application that could be a fully featured accountancy package. I was aware of online invoicing and time tracking applications but I needed something that would do everything – including the all important VAT returns. It was at this point that I spotted Xero, reading the features list it appeared to tick all of the boxes, had pretty graphs and easy to understand reports and didn’t look like something from the 1990s. I signed up for the trial.

作為一家Web開發(fā)公司，直到現(xiàn)在我還沒有考慮過基于Web的軟件，這似乎有些奇怪。 我真的沒有想到，有一個Web應(yīng)用程序可以成為功能全面的會計軟件包。 我知道在線發(fā)票和時間跟蹤應(yīng)用程序，但是我需要可以做所有事情的東西-包括所有重要的增值稅申報表。 正是在這一點上，我發(fā)現(xiàn)了Xero，閱讀了它似乎打勾了所有功能的功能列表，漂亮的圖表和易于理解的報告，并且看上去與1990年代的情況不一樣。 我報名參加了審判。

轉(zhuǎn)換賬戶 (Converting the accounts)

Within a couple of hours of playing with the trial I was happy that Xero met all of our basic bookkeeping requirements … and then some! As a well designed web application it worked flawlessly on OS X and on Linux, invoicing and invoice tracking was excellent and VAT returns could be created automatically by the software. I also really liked the dashboard view that you get when first logging in – a quick overview of accounts, sales, unpaid invoices and so on. So I made a pretty quick decision that we would move the accounts to Xero.

在試用期的幾個小時內(nèi)，我很高興Xero滿足了我們所有的基本簿記要求…然后滿足了一些！ 作為一個設(shè)計良好的Web應(yīng)用程序，它可以在OS X和Linux上完美運行，發(fā)票和發(fā)票跟蹤功能非常出色，并且可以由該軟件自動創(chuàng)建增值稅退稅單。 我也非常喜歡初次登錄時所獲得的儀表板視圖-帳戶，銷售，未付發(fā)票等的快速概覽。 因此，我做出了一個非常Swift的決定，我們將把帳戶轉(zhuǎn)移到Xero。

To move the accounts I had to get over two hurdles. We were mid year and so I would need to import a lot of invoices and data from the current financial year, and I had to make sure my accountant was happy.

要轉(zhuǎn)移帳戶，我必須克服兩個障礙。 我們當(dāng)時才年中，所以我需要從當(dāng)前財政年度導(dǎo)入很多發(fā)票和數(shù)據(jù)，而且我必須確保會計滿意。

Moving the data ended up being a semi-manual process. I could import our customers contact details from Quickbooks, and then set up the chart of accounts so that it matched what we had in Quickbooks. I then made sure that the starting balances in Xero matched a trial balance taken in Quickbooks for 1 April 2008.

移動數(shù)據(jù)最終是一個半手動的過程。 我可以從Quickbooks中導(dǎo)入客戶的聯(lián)系方式，然后設(shè)置會計科目表，使其與Quickbooks中的內(nèi)容相匹配。 然后，我確保Xero中的初始余額與Quickbooks中于2008年4月1日獲得的試用余額匹配。

Once I had Xero set up as if it were 1 April 2008 I did a lot of data entry! All in all it took me 3 days to move our entire operations over to Xero – however I did use that time to also check up issues in our accounts, that had been hanging around, so it was a nice ‘fresh start’ leaving behind all the issues that had been hanging around unresolved in Quickbooks. Once all the data was in place I could confirm that everything was correct by checking the trial balance in both Quickbooks and Xero and seeing that everything matched. There were a couple of issues that I had discovered in the process to do with VAT on some very old bad debts, and that were actually a longstanding issue with Quickbooks, so it was time to show my accountant.

設(shè)置好Xero好像是在2008年4月1日一樣，我做了很多數(shù)據(jù)輸入！ 總的來說，我花了三天的時間將整個操作轉(zhuǎn)移到Xero，但是我確實利用這段時間檢查了我們帳戶中一直存在的問題，所以這是一個很好的“全新開始” Quickbooks中尚未解決的問題。 放置好所有數(shù)據(jù)后，我可以通過檢查Quickbook和Xero中的試用平衡并查看是否匹配來確認(rèn)一切正確。 在此過程中，我發(fā)現(xiàn)了一些與增值稅有關(guān)的非常老的壞賬問題，而這實際上是Quickbooks的一個長期問題，因此現(xiàn)在該向我的會計師展示一下。

I was a little bit worried that our accountant would be unimpressed with our move to Xero, and that I’d need to do a bit more work at the end of year to export accounts in a manner he was happy with. However, I felt that the day to day operations of Xero outweighed that disadvantage. As it turned out though, he was very impressed with Xero, we managed to easily fix the couple of issues in the accounts in a way he felt was satisfactory by adding journal entries and I showed him around the system – he has since recommended Xero to other clients of his!

我有點擔(dān)心我們的會計師不會對我們遷移到Xero感到印象深刻，并且我需要在年底之前做更多的工作來以他滿意的方式導(dǎo)出帳戶。 但是，我感到Xero的日常操作勝過了這一缺點。 事實證明，他對Xero印象深刻，我們設(shè)法輕松地解決了帳戶中的幾個問題，以他覺得滿意的方式添加日記帳分錄，我向他展示了整個系統(tǒng)–從那以后，他建議Xero進(jìn)行以下工作：他的其他客戶！

對我們公司的好處 (Benefits to our company)

This blog post has become something of a Xero fan post, something I make no apology for. It really has made a huge difference to the admin side of running edgeofmyseat.com. My favourite features, and those that have made the biggest difference include:

這篇博客帖子已成為Xero粉絲的帖子，對此我不表示歉意。 這確實對運行edgeofmyseat.com的管理員方面產(chǎn)生了巨大的影響。 我最喜歡的功能以及發(fā)揮最大作用的功能包括：

• Importing bank data and the one click reconciliation as Xero intelligently matches entries and creates new ones
• The fact that the license is per company – so I can add additional users such as my accountant, Drew and anyone else in future with no extra cost
• The dashboard and at a glance view of our financial situation
• Invoice tracking – being able to quickly see who hasn’t paid us and chase them up, adding notes to the invoice as we do so

• 在Xero智能匹配條目并創(chuàng)建新條目時，導(dǎo)入銀行數(shù)據(jù)和一鍵對帳
• 許可證是按公司分配的事實–因此，以后我可以添加其他用戶，例如我的會計師，Drew和其他任何人，而無需支付額外費用
• 儀表板和我們財務(wù)狀況的概覽
• 發(fā)票跟蹤–能夠快速查看誰未付款給我們并追逐他們，并在我們這樣做時在發(fā)票上添加注釋

Xero API (The Xero API)

This year we launched a product that made our move to Xero even more beneficial. Until we launched Perch we sent out relatively few invoices every month as we were mainly invoicing for fairly large projects. Perch is a downloadable product, paid for via PayPal and costs just ￡35. Suddenly I had to deal with a massive influx of small payments, and account for VAT correctly for payments from all over the world.

今年，我們推出了一款產(chǎn)品，使我們向Xero的遷移更加受益。 在我們啟動Perch之前，我們每月發(fā)送的發(fā)票相對較少，因為我們主要是為相當(dāng)大的項目開具發(fā)票。 Perch是可下載的產(chǎn)品，可通過PayPal付費，價格僅為35英鎊。 突然，我不得不處理大量的小額付款，并為來自世界各地的付款正確地核算了增值稅 。

This would have been an absolute nightmare with my old system, making the cost to us of each Perch license far higher – potentially meaning we would have had to increase the cost of Perch. However with Xero two things were possible. Firstly we could import the PayPal data (and a recent upgrade to Xero made that import happen automatically) so all payments and PayPal fees were imported. Secondly Xero has an API that we could use to create a new invoice for each customer – creating a new customer if needed or looking up an existing record. These invoices go in as a draft and once a day I log in, quickly look over them to make sure nothing silly has happened, approve and match them up with the incoming PayPal data. The VAT is all accounted for correctly and it takes a few minutes each day.

對于我的舊系統(tǒng)，這絕對是一場噩夢，這使我們每個Perch許可證的成本都高得多-可能意味著我們不得不增加Perch的成本。 但是，使用Xero可以實現(xiàn)兩點。 首先，我們可以導(dǎo)入PayPal數(shù)據(jù)（最近對Xero的升級使該導(dǎo)入自動進(jìn)行），因此所有付款和PayPal費用均已導(dǎo)入。 其次，Xero擁有一個API ，我們可以使用它為每個客戶創(chuàng)建新的發(fā)票-如果需要，可以創(chuàng)建一個新客戶，或者查找現(xiàn)有記錄。 這些發(fā)票是草稿，我每天登錄一次，Swift查看它們以確保沒有傻事發(fā)生，批準(zhǔn)并與傳入的PayPal數(shù)據(jù)進(jìn)行匹配。 增值稅已正確核算，每天需要花費幾分鐘。

結(jié)論 (Conclusion)

So there you have it, our Xero experience. Hopefully this is useful to someone and if anyone has any questions I’d be happy to answer them if I can.

因此，我們Xero的經(jīng)驗就在那里。 希望這對某人有用，如果有人有任何問題，我將很樂意回答。

翻譯自: https://rachelandrew.co.uk/archives/2009/08/22/moving-accounts-from-quickbooks-to-xero/

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